About Us
SymPlicyT – Simulate Paper Technology
SymPlicyT’s objective is Sustainability in systems by reducing the reliance of Firms on paper based systems. We Simulate Paper Technology by using web based systems to replace the use of paper. The company began with developing documented procedures and processes for business management systems based in the ISO 9001 quality management system. Through the use of software this service extended to the development of workflows to standardize existing work processes. These workflows were used in engineering design processes to ensure repeatability and the highest level of quality. With internet development, the ability to remotely access these business processes was harnessed, this has lead us to our current suite of services. Implementation of our systems has lead to savings of the order of 25% of the running cost of a firm. Our Team has over 20 years experience in the development, optimization and guidance of company business management, quality or Health Safety and Environment (HSE) systems. We have designed and implemented Business / Quality Management and Health, Safety and Environment Systems that have obtained ISO 9001:2000, 9001:2008, 9001:2015 compliance and STOWTT registration respectively. See our Relevant Experience section for other examples of our previous work. Our CEO is a United Kingdom Chartered Manager qualified with the Chartered Management Institute (CMI) of the UK and a Fellow of this professional organization. Our expertise includes upgrading existing company processes by creation of Web Sheets, Web Forms, Customized Record Searches, Documented Procedures and Navigation Maps. These have all been developed to meet the requirements of international Quality and HSE standards such as ISO 9001 and Safe To Work systems.
RELEVANT EXPERIENCE
SymPlicyT Relevant Experience is as follows:
1. DEVELOPMENT, IMPLEMENTATION AND OPERATION OF THE FOLLOWING WEB SHEETS AND WEB FORMS TO IMPROVE EXISTING COMPANY EFFICIENCIES AND MEET THE REQUIREMENTS OF ISO 9001:2008 AND SAFE TO WORK SYSTEMS E.G. STOWTT
WEB SHEETS
HSE Project Inspection/Corrective Action Log – monitoring conducting of HSE construction site inspections and corrective actions
HSE Office Inspection/Corrective Action Log – monitoring conducting of HSE Office inspections and corrective actions
HSE Incident/Investigation Log – Recording and Investigation of safety incidents
Tool Box Talk Log – Recording of construction site HSE Tool Box Talks
JSA Form Log – Recording of Job Safety Analysis reports
Risk Register – List of Activity Risk Assessments relevant to a company’s work processes
Drill Report Log – Records of HSE Drills for Office or Construction Site environment
Business Planning Log – Record of short, medium and long term business plans with Objectives (targets, metrics and dates included). Includes monitoring of progress and success, Charts to assist with analysis of results are also included
HSE Performance Plan – Record of short and medium term HSE plans for Companies including Objectives (targets, metrics and dates). Includes monitoring of progress and success, Charts to assist with analysis of results are also included
Audit Log – Calculating and summarizing ISO 9001 Internal Audit results
Risk Assessment Sheet – calculating and assessing risks of various parts of business, as required by a risk management process
Performance Feedback Log – Evaluation of Employee performance each year
Software Verification Log – Log of records of verification of engineering design software used in an office environment
KPI Tracking Log – Record and track Key Performance Indicators for a Business’s Performance, Charts displaying data trends included
Training Matrix – Record of Employee Training and reminders of upcoming required training
End of Probation Log – Record and reminders of the end of new employee probation periods and data they were to have submitted
Business Planning Log – Record of short and medium term business plans with Objectives (targets, metrics and dates included). Includes monitoring of progress and success
HSE Performance Plan – Record of short and medium term HSE plans for Companies with Objectives (targets, metrics and dates included). Includes monitoring of progress and success and data trending charts
Client Feedback Survey – Record of feedback from Company Clients and live calculation of Client Satisfaction Level
Emergency Drill Schedule – Schedule of HSE Drills for year
BMS Audit Analysis –Analysis of Internal Audit Results
Emergency Equipment Testing Log – Record of scheduling for testing of HSE Equipment
Calibration Log – Records of Calibration for equipment and reminders of due dates for continual re-calibration
Work Example Correction Log – Records of in-office training verification for Employees
Proposal Log – Records of ongoing tenders, including status, HSE Risks and success level
Legal Document Register – Record of legal documents which are relevant to a Company’s Operations
Employee Leave Log – Record of Vacation and other leave for Staff during the year
Engineering Design Data Sheet – Listing of Typical Engineering design criteria
Health Performance Plan – Record of short and medium term Health plans for Companies including Objectives (targets, metrics and dates). Includes monitoring of progress and success level
Interested Parties Register – Listing of Stakeholders for a Company including their needs, expectations and benefits and how to managing them. The external Company context and how it relates to the internal context is also managed within this Web Sheet
Asset Control Log – Record list of physical assets and movement of them from office to construction sites and back into office storage
WEB FORMS:
Web Forms submit information to Web Sheets to create records:
Corrective Action Form – Records Corrective actions and traces root causes
Project HSE Inspection Form – Records the results of onsite construction HSE Inspections and corrective action plans
Office HSE Inspection Form – Records the results of in-office HSE Inspections and corrective action plans
Incident Report Form – Record details of HSE Incidents
Tool Box Talk Form – Record details of onsite tool box talks
Drill Report Form – Record details of regular HSE Drills
Asset Request Form – Records requests to remove equipment from in-office storage to construction or other site
Client Feedback Survey Form – Record details of feedback from Clients on a Company’s performance
Proposal Tracking Form – Records details of current tender and submits to web sheet to track tender progress
Performance Evaluation Form – Allows employees to submit feedback on their own performance and submits to web sheet for company to evaluate performance
2. DEVELOPMENT, IMPLEMENTATION AND OPERATION OF DOCUMENTED PROCEDURES WHICH HAVE BEEN CERTIFIED TO ISO 9001:2008 AND SAFE TO WORK SYSTEMS E.G. STOWTT
DOCUMENTED PROCEDURES:
Prepared documented procedures for Business Management of a Company
Prepared documented procedures for Civil Engineering Design
Prepared documented procedures for Structural Engineering Design
Prepared documented procedures for Project Management Processes
Prepared documented procedures for Administration of a Business
Prepared documented procedures for Internal Audits
Prepared documented workflows for Autodesk AutoCAD Civil 3D design processes
Prepared documented workflows for Autodesk REVIT design processes
Prepared documented workflows for Autodesk Infraworks design processes
Prepared documented workflows for Autodesk Storm & Sanitary Analysis design processes
3. DEVELOPMENT, IMPLEMENTATION AND OPERATION OF NAVIGATION MAPS AND TRACKING SCHEDULES WHICH HAVE BEEN CERTIFIED TO ISO 9001:2008 AND SAFE TO WORK SYSTEMS E.G. STOWTT
NAVIGATION MAPS:
Business Management System – Provides easy tool for navigating all documented procedures contained in a Company’s Business Management System
Quality Management System – Provides easy tool for navigating all documented procedures contained in a Company’s Quality Management System
Health, Safety & Environment System – Provides easy tool for navigating all documented procedures contained in a Company’s HSE System
Engineering Design Process – Provides easy tool for navigating all workflows required for guiding Engineering Design in an Autodesk AutoCAD based office
TRACKING SCHEDULES:
Schedules for Internal Audits – Allows for tracking progress of internal audits whether for ISO or STOWTT based processes
Schedules for HSE Inspections – Allows for tracking progress of onsite or in-office HSE Inspections
Schedules for HSE Drills – Allows for tracking progress of onsite or in-office HSE Drills
Schedules for HSE Equipment Testing – Allows for tracking progress of onsite or in-office HSE Drills
Schedules for Equipment Calibration – Allows for monitoring of requirement and timeframe for Calibration of Equipment
Schedules for Software Verification – Allows for monitoring of requirement and timeframe for evaluation and verification of Software used in an office
4. ISO 9001, STOWTT CONSULTANCY SERVICES
Developed GAP Analysis, created and managed project and conducted QMS & Internal Auditor training for implementation of ISO 9001 Quality Management System (QMS) at CEP Ltd
Managed discussions with External Auditor from global Registration Company (SGS) for Stage 1 & Stage 2 External Audit of CEP Ltd ISO 9001 QMS system resulting in successful registration and obtaining ISO 9001 Certificate in 2007
Management and Operation of ISO 9001 QMS at CEP Ltd and maintenance of global ISO 9001 Certification through external audits from the global Registration Company (SGS) every year up to the present
Developed GAP Analysis, created and managed project and conducted training for implementation of Safe TO Work in Trinidad & Tobago (STOWTT) HSE System at CEP Ltd
Managed discussions with External Auditor from Energy Chamber Trinidad & Tobago for External Audit of CEP Ltd STOWTT system resulting in successful registration and obtaining STOWTT Certificate in 2015 for 2 years
Management and Operation of STOWTT HSE system at CEP Ltd
Assisted TRINTOPLAN Consultants Ltd with successful development and implementation of their ISO 9001 Certified and globally registered Quality Management System (QMS)
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